INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT
Vacancy Notice No. HONTE-025
Title of Post: Human Resources Associate
Category/Grade: General Service, G6
Post Number: 10033403
Type of Contract: Fixed-term appointment
Location: Tegucigalpa, Honduras
Date of Issue: August 21, 2020
Closing Date: August 30,2020
Effective date
of assignment: October 1, 2020
Operational Context:
The operation in Honduras faces a great challenge in terms of the context complexities, the various populations of concern and their specific protection gaps and needs. Although the operation grew significantly in the last three years, challenges and areas of intervention have increased as well and starting 2020 Honduras has been upgraded to a full stand-alone Representation.
This has brought additional challenges and responsibilities in terms of operational capacity, particularly in Admin and HR management.
The Human Resources Associate supports the UNHCR’s People Strategy and contributes to the implementation of the 2018 independent Human Resources review, which resulted in the establishment of HR strategic priorities and the reconfiguration and transformation of the Division of Human Resources (DHR) from a largely transactional model into a strategic business partner for field operations and senior management. Having the right people in the right place at the right time is at the core of enabling UNHCR to protect and respond to persons of concern. By attracting, retaining and developing a talented, diverse and agile workforce while nurturing a culture of excellence, respect and wellbeing for all, UNHCR’s Human Resources acts as a strategic partner to the organization, enabling a people-centric culture.
Functional Statement:
Accountability (key results that will be achieved)
The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Responsibility (process and functions undertaken to achieve results)
Human Resources Operational Support:
Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
Update of personnel records in the Office, including MSRP entries into HR module where required.
Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entries into where required.
Contribution to workforce planning activities.
Provision of a HR customer service-oriented culture that values proactivity, continuous improvement, innovation and high performance.
Enforce compliance with UNHCR’s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.
Assignments and Talent Acquisition:
Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
Assist in organizing outreach campaigns to attract diverse applicants.
Track and report on recruitment and assignments activities.
Advice to staff and contribution to an inclusive work environment.
Build dialog and outreach with the workforce; answer questions and provide information to staff as to where to go for help or ask questions.
Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
Be proactive in identifying issues, themes and patterns affecting the workforce’s health and welfare, including sexual harassment and abuse of authority.
Assist in the provision of on-boarding, induction, re-integration into the workplace and off-boarding to colleagues.
Assist in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.
Duty of Care:
Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
Administer UNHCR medical insurance plan for locally recruited staff.
Perform other related duties as required.
Authority: (decisions made in executing responsibilities and to achieve results)
The Human Resources Associate is supervised by the Admin Officer, Head of Office or another HR or admin staff.
The Human Resources Associate may supervise General Service staff. The supervisor provides the incumbent with regular guidance.
The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters.
The incumbent may maintain a direct working relationship with a number of units within the Division of Human Resources (DHR).
Functional Skills
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
IT-Computer Literacy
HR-Administer/manage a large number of staff, preferably within the UN
HR-Talent development
HR-Provision of technical HR advice
HR-Relationship Management
Essential Minimum Qualifications and Experience:
3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher in Business Administration, Office Management, Human Resources Management or related field.
Computer skills (in MS office)
Fluency in Spanish and working knowledge of English. Another relevant UN language may be considered.
Desirable Qualifications & Competencies:
Completion of the UNHCR Learning programmes or specific training relevant to functions of the position.
Experience working in Human Resources. Knowledge of general HR policies, processes and systems.
Experience in HR information technology systems and tools.
Experience working with the United Nations.
Experience working in a multi-cultural setting.
Required Competencies:
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
- Managing Resources**
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Change Capability and Adaptability
Eligibility: Internal & Extenal candidates:
Group 1 Candidates: comprises current GS staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above.
Group 2 Candidates: comprises candidates from the categories listed in the RALS after completion of one cumulative or continuous year of service in the country of the vacancy. The Group 2 status should have been confirmed by the HR Unit in the relevant country before the application is submitted. For further information regarding the categories, please consult the RALS.
External Candidates: are candidates who are not in Group 1 or Group 2.
Must be legally present in Honduras at the time of application, recruitment and hire.
Only candidates holding a permanent residency in Honduras will be considered eligible.
If you have questions regarding eligibility, you may also contact the HR Unit through hontevacancies@unhcr.org
Remuneration:
A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org **
How to apply:
Submission of Applications:
If you wish to be considered for this vacancy, please submit your letter of motivation and updated factsheet by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to: hontevacancies@unhcr.org by the closing date August 30, 2020
The Personal History Form and its supplementary sheet are available at:
https://www.unhcr.org/how-to-apply.html?query=personal%20history%20form
No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
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